Human Resources Coordinator

About Gelfand, Rennert & Feldman
Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

We are seeking an Administrative Assistant with financial services experience to join our team of dedicated professionals.

Location: This position can be based out of Century City (CA) on a hybrid basis.

Responsibilities

• Coordinate and execute onboarding of new hire groups according to the firm onboarding calendar
• Support onboarding task compliance process. Send reminders related to incomplete onboarding tasks and follow up with employees to ensure completion
• Host new hire orientations in the Century City office
• Assist recruiting team in scheduling screenings and interviews for candidates
• Assist in updating several large spreadsheets in an environment of continual change while employing a great degree of attention to detail to ensure data accuracy
• Manage employee evaluation processes and performance reviews
• Assist HR Managers with employee data changes in ADP such as, salary changes, promotions, transfers, supervisor changes, title changes, terminations, schedule changes, etc.  
• Manage offboarding of employees by ensuring terminations are submitted in HRIS and appropriate offboarding procedures are followed, and information is sent to exiting employees
• Other duties as assigned

A successful candidate will possess the following qualifications:

• 3+ years’ experience in a similar role
• High School Diploma or GED equivalent is required; Bachelor’s degree preferred
• Advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint
• Strong verbal and written communication skills
• Strong interpersonal skills to create and maintain a trusting relationship with staff and stakeholders
• Able to work independently with little supervision
• Able to juggle multiple responsibilities
• Able to act in a confidential capacity

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay
We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package for eligible employees includes:

• Multiple Medical, Dental and Vision plans (including HSA and FSA options)
• Generous paid time off policy
• Paid holidays
• Hybrid work flexibility
• 401(k) with discretionary match
• Discretionary performance bonus
• Tuition assistance and career advancement programs
• CPA program (i.e., prep materials, paid time, bonus, continued education, license renewals)
• Early office closures for major holidays
• Discretionary profit-sharing program
• Employee and client referral bonus
• Commuter benefits
• Wellness program

This is a non-exempt, overtime eligible position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location (including if the employee will be hybrid or fully in-office), the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $55,000 to $68,000 per year. 

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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