Music Publishing Administrator, Creative

Century City, CA
Full Time
Music Publishing
Entry Level

About Gelfand, Rennert & Feldman
Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London.

We are seeking a Music Publishing Administrator, Creative, with ideally 3 years' experience at a publisher, sync company, label or music supervision company, as well as a strong desire to handle all aspects of music publishing administration (licensing, copyright, royalties and film-TV pitching), to join our team of dedicated professionals.

Location: This position can be based out of Century City (CA) or Nashville (TN) on a hybrid basis.

Overview of Role: The Music Publishing Administrator, Creative, handles all aspects of music publishing administration, including licensing, copyright, royalties, and film-tv pitching.


  • Maintain Synch income tracking reports
  • Maintain continuous income tracking reports
  • Enter quote and license details into Music Maestro database
  • Liaise with clients to confirm publisher and songwriter information
  • Update Music Maestro database with song splits and metadata, including IPIs, ISWCs, and release information
  • Ensure source and PRO registrations are complete and correct, including troubleshooting registration errors
  • Correspondence with royalty sources regarding statement backup and questions
  • Excel data cleansing for royalty and income reports
  • Assist with quotes and issue licenses for synchronization, print, mechanical, and other uses
  • Other projects and duties as assigned


  • Create playlists in response to briefs
  • Create custom samplers, playlists, and newsletters of music from our catalog
  • Maintain keyword database
  • General interaction with artists, managers, music supervisors, coordinators, and clearance professionals
  • Organize audio assets, album art, and track metadata
  • Build relationships with music supervisors, coordinators, ad agencies, and other creatives
  • Research & maintain production schedules for TV shows, films, ads, video games
  • Maintain calendar of upcoming releases
  • Update and maintain contact and distribution database

A successful candidate will possess the following qualifications:

  • 1-2 years of administrative experience related to music publishing
  • 1+ year of experience pitching for film/TV or in music supervision
  • Bachelor’s degree, Associate’s degree, Certificate in Music Business, or equivalent work experience; a GED or High School Diploma is required, at minimum
  • Knowledge of Vistex Music Maestro or iMaestro software
  • Strong familiarity with U.S. Copyright Law, the performing rights societies, and general music industry practices
  • Able to read and understand legal terminology as it applies to the music industry
  • Self-motivated, highly organized, detail-oriented, and creatively-inclined
  • Proactive self-starter, strong problem-solver, and takes responsibility/ownership of tasks
  • Highly organized and very detail-oriented
  • Thrives in a busy environment that includes hard deadlines, and can multi-task and prioritize extremely well
  • Anticipates needs and helps to create efficient and effective processes
  • Excellent written and verbal communication skills
  • Able to use discretion and maintain high levels of confidentiality
  • Able to take direction and work independently
  • Able to meet deadlines quickly and accurately, multi-task, and work well under pressure with changing priorities
  • Excellent computer skills, including strong data entry skills (with an emphasis on accuracy) and strong proficiency with Microsoft Office applications

Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment.

Benefits & Pay

We offer a diverse and employee-friendly environment with great work/life balance. Our comprehensive benefits package includes:

  • Multiple Medical, Dental and Vision plans (including HSA and FSA options)
  • Generous paid time off policy
  • Paid holidays
  • Hybrid work flexibility
  • 401(k) with discretionary match
  • Discretionary performance bonus
  • Tuition assistance and career advancement programs
  • CPA program (employer-paid prep materials, paid time off to study and sit for exams, a CPA completion bonus, continued education and license renewals)
  • Early office closures for major holidays
  • Discretionary profit-sharing program
  • Employee and client referral bonus 
  • Commuter benefits
  • Wellness program

This is a non-exempt, overtime eligible position. Employee compensation is determined by a variety of factors including, but not limited to, employee education/training/credentials, employee work experience, work location (including if the employee will be hybrid or fully in-office), the scope and responsibilities of the role, internal peer equity, and market considerations. The expected base compensation hiring range for this position is $55,000 to $62,000 per year.

Gelfand, Rennert & Feldman is an Equal Opportunity Employer.

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